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Fall & Spring Semester
Summer Session
We are open Monday through Thursday between 8:00am to 5:15pm
New students will be notified to make an appointment with an advisor. Continuing students must meet with their advisor to have the advisement block removed. Once block is removed, student is eligible to self enroll. The list of offered courses is available online at https://gothicnet.njcu.edu/, http://www.njcu.edu/ or here on the Registrar's Website.
How do I get on Wait List?
If the class is full and it has Wait List option, (Yellow Triangle Icon) will appear on the screen. If you would like to be placed on the Wait List (check box) "Wait List if class is full". You will be notified thru your NJCU e-mail. If you have been placed on the Wait List, you have not been officially enrolled in the class. If a seat becomes available, you will be enrolled in the class and notified via your NJCU e-mail. It is the student responsibility to check their NJCU e-mail frequently regarding the Wait List request.
6 - Fall and Spring
3- Winter and Summer Students can ADD/DROP classes online on GothicNet, with their advisor, or by submitting an ADD/DROP form to the Registrar’s Office, Hepburn 214. The deadline to ADD/DROP for the regular semesters (Fall/Spring) is the first week of classes. Please refer to the Academic Calendar for dates.
How do I get a copy of my class schedule? A copy of your schedule should be printed each time you register or make changes to your registration. Log onto GothicNet. Click on Student Center. Under Enrollment, click on “My Class Schedule”, click on Term and hit continue. Click, show enrolled classes and hit filter. Print schedule. You should find out what office has applied the block (i.e. Health & Wellness Center, Bursar and University Advisement Center) and go to that office.
If you were accepted as a full time student, you may enroll for 12 – 18 credits per semester. If you were accepted as part time student, you may take a maximum of 11.5 credits per semester.
NOTE: Students requesting to take more than 18 credits must have the approval of the Office of the Academic Dean in which the student has been accepted.
Students who register for or drop to fewer than 12 credits are reduced to parttime status and run the risk of losing financial aid if they have been awarded a financial aid package. Students considering this are advised to meet with their advisor to discuss the consequences. Students who are considering a complete withdrawal from the university should make an appointment with their advisor to discuss future advisement concerns.Then they must officially withdraw from their courses at the Registrar’s Office. Yes. Students who do not enroll in classes for more than 3 consecutive semesters need to reapply to the university and submit an official transcript, upon application, if courses were taken at another institution. Students who were academically dismissed may be considered for readmission only after two complete semesters from the date of dismissal.
NJCU offers two undergraduate summer sessions that can be previewed in the undergraduate course list which is available online in mid March. Course listing can be obtained at https://gothicnet.njcu.edu/ , http://www.njcu.edu/, http://web.njcu.edu/dept/registrar/
Students have the option of requesting a final grade of Pass or Fail instead of a letter grade in an elective, and/or non-major course, in a general studies course (but not an AUR or Core course), or academic minor. An elective is interpreted to mean any course outside the major and not specifically required in the student’s program. At the discretion of any department, certain courses within the major field can be designated “Pass/Fail”. Please refer to the academic calendar for dates.
The Pass/Fail option may be exercised only during the first five day of class following the Add-Drop period in the Fall or Spring semester and during the four days of classes following the Add/Drop period for the summer sessions. Student must submit a withdrawal request form to the Registrar’s Office, H-214. The course will receive a “W” grade. After Add/Drop and the first third of the semester, students are eligible to receive a 50% refund for each credit below 12 credits.
After the first third of the semester to November 15 (Fall) and April 15 (Spring) or mid semester for Summer Sessions, the course will receive a “W” grade and student is not entitled to any refund Please refer to the academic calendar for dates.
No, it does not count toward the GPA. It will appear on the transcript as a “W” grade. What should I do if I know I am going to miss several classes? Absences from class due to illness or personal reasons should be handled by the student and the faculty member on an individual basis. Students who expect to be absent for a prolonged period of time should contact the Dean of Student, who will notify the faculty of the students situation. Does the previous grade appear on transcripts? All grades will remain in the official transcript but the lowest grade received in the course will be excluded from the GPA. Important: Recomputation is not automatic. Student must file a recomputation form at the Registrar’s Office, H-214. Students who fail to file for recomputation will have both grades included in the GPA. When do I file for Undergraduate Graduation Clearance? See NJCU Master Course List under “Graduation and Certification Deadline Dates and Forms for Undergraduates” Guideline:
For students completing coursework in Summer, deadline is between mid May and mid June
For students completing coursework in Fall, deadline is between the beginning of August and end of September For Students completing coursework in Spring, deadline is between the beginning of November and mid December
Step 1 – A senior, eligible for graduation/certification, must complete the online Intent To Graduate Form. For instructions on how to complete the online Graduation Clearance form, log onto GothicNet and go to the How Do I ? folder and click on the Apply for Graduation Clearance link.
Seniors with an Education (major /co-major) can not apply online. Please report to the Registrar's Office, Hepburn 214, to obtain the proper certification forms. Step 2 – After application deadline date, Department Check Out Form(s) are sent to student’s department (s) Step 3 – Once student’s “Check-Out” form(s) are returned from the Academic Department to the Registrar’s Office, a letter informing the student of her/his status is sent to the mailing address. How do I prepare for Graduation? Meet with department advisor (s) 1 year prior to graduation. Attend an Undergraduate Graduation Clearance Workshop. See NCJU Registrar’s Office website for list of workshops and dates. Visit the Commencement websit at www.njcu.edu/programs/commencement/ The student or graduate has three options:
Is there a fee to request a transcript? No, there is no fee for regular service. There is a $10 fee for 1 hour service. This same day service is provided until 4:00pm When requesting transcripts are both Graduate and Undergraduate included in the same request? Yes, your full career is included in one request. Students may request separate Undergraduate and Graduate transcripts but no portion of the undergraduate or graduate record may be deleted. What is the turn around time for a transcript request? Transcripts are processed with in four business days after the request is received by the Registrar’s Office. How can I get a letter verifying that I am a full time NJCU student? Undergraduate student should go to the Registrar’s Office located in Hepburn 214 What documentations do I need to change my name and how long does it take? You need to submit legal documentation to the Registrar’s Office, Hepburn 214. Documentation can be a marriage license, divorce decree, birth certificate or a court order for a name change. Once proper documentation is received, request is processed within two weeks.
How do I register as a Visiting Student? To register as a Visiting Student during the Summer Session, the Student presents one of the following to the Registrar’s Office, H-214:
Grades are available online at GothicNet. You will need your Id and password.
A request for an offical transcript to be sent to the University of your choice must be submitted to the Registrar's Office. Please click on "How do I request a Transcript" for instructions.
Should I print a copy of my schedule the day before I attend my first class? Yes, the university sometimes changes rooms or cancel courses. This will give you the most current scheduling information. Please refer to instructions under “How do I get a copy of my class schedule.”
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